Civil Service Commission FAQ

Applications may be picked up at our office, Monday through Friday, from 9 AM to 4:45 PM or received through e-mail by sending a request to civilservice@tohmail.org. To obtain an application by mail, send in a self-addressed, stamped #10 envelope with two first-class stamps and the title of the examination clearly written on the back flap of the envelope. This envelope must be received at least five days before the filing deadline.

Applications can be submitted in person to this office on or before the last date of filing or sent by mail with the date of the postmark on or before the last date of filing. Applications submitted or postmarked after the filing deadline WILL NOT BE ACCEPTED.

Yes. There is a $40 non-refundable examination fee. Payment must be submitted at the time of filing in the form of a certified bank check or money order made out to the “Town of Hemsptead”. NO CASH OR PERSONAL CHECKS WILL BE ACCEPTED. The fee must be submitted for EACH separately numbered examination for which you apply. However, the fee may be waived if you are a Town of Hempstead resident who is unemployed and primarily responsible for the support of a household, or are receiving public assistance.

Fees shall be waived for candidates who certify to this commission that they are unemployed and primarily responsible for the support of a household or receiving public assistance. Please obtain "Application Fee Waiver Request and Certification Form" from this office. Amendment §50.5(b) of the New York State Civil Service Law requires municipal commissions to waive application fees for candidates who meet this criteria. All claims for application fee waiver are subject to verification, and must be submitted with your application by the close of business on the application deadline as stated on the examination announcement.

No. The application processing fee cannot be refunded.

Yes, to fulfill the standard residency requirement, each candidate for an open competitive examination must have been a bonafide resident and dweller of the Town of Hempstead for at least four months immediately preceding the advertised date of examination. All applications must be submitted with a copy of your New York State Driver's License or Identification Card issued by the New York State Department of Motor Vehicles (or other proof of residency).

The minimum qualifications for each examination are stated in in the examination announcement. You are strongly encouraged to review these qualifications, prior to submitting your application, to determine if you meet them. Failure to meet these qualifications at the time of examination will result in the disqualification of your application. Applications submitted without proper payment, submitted incompletely, or without the required documentation, certificates, licenses, diplomas and/or transcripts, and forms may also be disqualified.

The application fee is non-refundable even if you are disqualified from taking an examination.  However, if your application is rejected, you will be notified as to the reason and can appeal the decision by contacting this office.

If graduation from high school or possession of a high school equivalency diploma is required for eligibility, you must submit a copy of your high school diploma or high school equivalency diploma with your application. If education beyond high school is required for eligibility, official college transcript/s must be forwarded directly to this commission from your college or university. NOTE: We retain a copy on file of all submitted high school diplomas and official college transcripts; therefore, if you have the appropriate necessary documents already on file with us, let us know by making a notation (Question #14) on your application.

The notice of admittance, informing the candidate of the location and time of the examination, is mailed to approved candidates one week prior to the examination. If the notice is not received by the Wednesday before the examination, you should call 489-5000 Ext. 3389 for information.

The site and scheduled time for your particular examination will be printed on your admittance notice. You will also be given a list of what you should bring (photo ID, #2 pencils, calculator, etc.), as supplies are not provided.

If you have applied for a Town of Hempstead examination and another examination with a different municipality (New York State, county, town, etc.) please notate this on your application  (Question #5) or call (516) 489-5000, Ext. 3389 NO LATER THAN THREE (3) WEEKS BEFORE the EXAM date for arrangements to take all the exams at one (1) site.

A written request for special arrangements must be made to this office at the time of applying for the examination. You must clearly state the type of special arrangement that is needed, as well as provide official documentation as to why the special arrangements are necessary.

If study guides are available online from NYS Civil Service, it will be stated on the examination announcement. Otherwise, it is the responsibility of the candidate to find his/her own study material. The subjects of the examination are also stated on the announcement. Please see the Study Guides & Links page for more information.

In approximately six months, you will receive your grade and your list position in the mail. In approximately six months, you will receive your grade and your rank in the mail.

It is YOUR responsibility to notify this office in writing of any change of address. Please do not assume that your mail will be forwarded in sufficient time to respond to any notice or request for a position.

To claim veteran credits on an examination/s, an applicant must have served in the United States Armed Forces at any time during the following dates:

  • World War II — December 7, 1941 - December 31, 1946
  • Korean Conflict — June 27, 1950 - January 31, 1955
  • Vietnam Conflict — February 28, 1961 to and including May 7, 1975
  • Lebanon — June 1, 1983 to and including December 1, 1987
  • Grenada — October 23, 1983 to and including November 21, 1983
  • Panama — December 20, 1989 to and including January 31, 1990
  • Persian Gulf — August 2, 1990 to the end of such hostilities (not yet determined)

Credit for Lebanon, Grenada and Panama will be limited to those who received the Armed Forces Expeditionary Medal, the Navy Expeditionary Medal or the Marine Corps Expeditionary Medal. The DD-214 Form that has always been required to verify military service should also contain verification of possession of expeditionary medals for Lebanon, Grenada or Panama.

A disabled or non-disabled veteran who wishes to establish eligibility for additional credits MUST claim these credits with the filing of the application. The necessary forms are available in our Office. Non-disabled veterans will be awarded 5.0 points. Disabled veterans will be awarded 10.0 points. Disabled veterans must have a minimum of a 10% disability that can be verified by the Veteran's Administration. Promotional examination candidates will be awarded 2.5 credits for non-disabled veterans and 5.0 credits for disabled veterans. You will be allowed the option of waiving these credits after the completion of the examination or after the eligible list for the examination is established. Veteran Credits will be awarded only to passing candidates.

If this commission is not in receipt of the necessary documentation, once the eligible list is established, you will not be granted veterans credits.


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Page Modified: 08/09/2021 15:05:37