Special Inspections

Special Inspection and Testing Guidelines

The special inspection requirements of the Building Code of New York State are detailed and can be a challenge to work with. The Town of Hempstead has developed this guide to help all parties involved understand the requirements and provide an efficient process that will allow Building Code requirements to be satisfied without causing delays in the construction process. This guide does not alter the legal requirements for special inspection and testing, and such requirements supersede any contrary or conflicting provisions in these guidelines.

The Special Inspection Program is a partnership between all the parties involved in the construction process. This guide outlines each party’s responsibilities in the process and encourages communication and cooperation to ensure that construction is completed in a safe and timely manner.

The Program is based on a model Special Inspections Program developed by the International Code Council (ICC). It has been prepared to help project Owners, Architects, Engineers, Special Inspection Agencies, Special Inspectors, and the Town of Hempstead Building Department in the effective processing and completion of Special Inspections required by Section 1704 of the International Building Code with New York State Supplement.

This guide provides important information that will help you understand and comply with the International Building Code with New York State Supplement and Town of Hempstead Special Inspection Program requirements. It contains details of the Special Inspection requirements and other information that can save you valuable time in obtaining your Building Permit and constructing your building. Submitting all the necessary forms, information and documents required in the Special Inspection Program Guide will expedite the plan review process and help in completing your project on schedule. We urge you to use it as a resource throughout the building design and construction process.

Before a Permit can be issued:

  1. The Owner, the Registered Design Professional in responsible charge, the Contractor, and Special Inspector shall complete their respective form and submit them to the Town of Hempstead Building Department with the building permit application package.
  2. A Statement of Special Inspections shall be submitted by the Registered Design Professional in responsible charge to identify what Special Inspections are required for a project. It also contains details of the required qualifications for Special Inspectors. Special inspection and testing shall meet the minimum requirements of the Building Code of New York State Section 1704.
  3. All Special Inspectors shall be approved by the Town of Hempstead Building Department prior to performing any duties. Special Inspectors may have no financial interest in projects for which they provide special inspection. Special Inspectors shall submit their qualifications and are subject to personal interviews for prequalification. Special Inspectors shall display approved identification as stipulated by the building official, when performing the function of Special Inspector.
  4. A preconstruction meeting with the parties involved may be required to review the special inspection requirements and procedures.

Responsibilities of the Special Inspector

The Special Inspector shall:

  1. Notify the contractor of their presence and responsibilities at the job site
  2. Observe assigned work.
    The Special Inspector shall inspect all work for which they are responsible for conformance with the plans and specifications approved by the Building Department. Perform special inspections in a timely manner to avoid delay of work.
  3. Report nonconforming items.
    The Special Inspector shall bring all nonconforming items to the immediate attention of the contractor for correction. If any such item is not resolved in a timely manner or is about to be incorporated into the Town of Hempstead Department of Buildings 1 Washington Street, Hempstead, N.Y. 11550-4923 (516) 538-8500 Page 2 of 3 work, the building official and the registered design professional shall be notified immediately and the item noted in the Special Inspector’s written report. The Special Inspector shall write a separate report to be posted at the job site regarding noted discrepancies that should contain, as a minimum, the following information about each nonconforming item:
    1. Description and exact location
    2. Reference to applicable plan sheets, details and specifications
    3. Resolution or corrective action taken and the date.
  4. Provide timely reports.
    The Special Inspector shall complete written special inspection reports for each visit to the site. The Special Inspector shall furnish these reports directly to the Building Department, the registered design professional, and others as designated. These reports shall be organized on a daily format and will be submitted to the Building Department at the approved times or frequency. In the reports the Special Inspector should:
    1. Describe special inspection and tests made, with applicable locations.
    2. Indicate how nonconforming items were resolved.
    3. List unresolved items, parties notified, time and method of notification. d. Itemize changes authorized by the registered design professional and approved by the Building Department.
  5. Submit final report.
    The Special Inspector shall submit a final, signed report to the Building Department stating that all items requiring special inspections and testing were fulfilled and reported and, to the best of their knowledge, in conformance with the approved plans and specifications. Items not in conformance, unresolved items, or any discrepancies in inspection coverage (i.e., missed inspections, periodic inspection when continuous inspection was required, etc.) should be specifically itemized in this report.

Responsibilities of the Owner

The project owner or the registered design professional acting as the owner’s agent is responsible for employing the Special Inspector. The owner or the registered design professional acting as the owner’s agent must also maintain the Statement of Special Inspections and obtain the approval of the Building Department if any changes are necessary to be made.

Responsibilities of the Registered Design Professional:

The registered design professional has many duties and responsibilities related to special inspections, including the following:

  1. Prepare special inspection program.
    The registered design professional shall list the items for which special inspection is required. The registered design professional should coordinate with the owner in the selection of who will serve as Special Inspector. The registered design professional is required to list all Special Inspectors and their duties within the special inspection program. The standard of the industry for employing a qualified testing and inspection agency is its compliance with the requirements of ASTM E-329. Additionally, when employing a Special Inspector, the following factors should be considered:
    1. Experience with projects of similar complexity.
    2. Sufficient staffing of qualified Special Inspectors.
    3. Proximity of inspection and testing facilities.
    4. The capabilities for inspection at remote locations.
  2. Respond to field discrepancies.
    If contracted to do so, the registered design professional shall respond to the special inspection reports of uncorrected, non-complying items and shall approve remedial measures. The Building Department must approve any remedial measures or changes to the approved construction documents.
  3. Review shop drawings and submit revisions to approved plans.
    The registered design professional shall review and approve shop drawings and submit to the Building Department any deviations from the approved plans for approval and incorporation into the building construction project. Page 3 of 3
  4. Review all reports.
    The registered design professional shall review all special inspection reports and special inspection final report. Prior to the issuance of a Certificate of Occupancy, the registered design professional shall submit a letter to the Building Department confirming that the reports were reviewed and there are no uncorrected or non-complying items.

Responsibilities of the Contractor/Construction Manager:

  1. Notify the Special Inspector.
    The holder of the building permit or their duly authorized agent is responsible for notifying the Special Inspector regarding individual inspections required by the approved plans and specifications. Adequate notice shall be provided so that the Special Inspector has time to become familiar with the project.
  2. Provide access to the approved construction documents.
    The contractor/construction manager is responsible for providing the Special Inspector with direct access to the plans and specifications approved by the Building Department.
  3. Provide safe access to the work to be inspected

Responsibilities of the Building Department:

Of all of the parties involved in the building construction process, the Building Department is the only one with the legal authority to enforce the special inspection provisions of the International Building Code with New York State Supplement. The employment of a Special Inspection Agency does not relieve the Building Department from any of the inspection requirements of International Building Code with New York State Supplement Section 104.

The Building Department shall:

  1. Review submitted documents for compliance with SI requirements.
    The Building Department is charged with the legal authority to review the plans, specifications, special inspection program, and other documents for compliance with the International Building Code with New York State Supplement and other applicable New York State Codes.
  2. Approve the special inspection program.
    Prior to the issuance of a building permit, the Building Department is responsible for approving the special inspection program prepared by the registered design professional. The Building Department may request a preconstruction meeting to review the project with all the members of the construction team.
  3. Approve the Special Inspector.
    The Building Department is responsible for determining the competence of the Special Inspectors for the types of work they will be inspecting.
  4. Monitor special inspection activities.
    The Building Department will monitor the special inspection activities to assure that the approved Special Inspectors are performing their duties when work requiring special inspection is in progress.
  5. Review special inspection reports.
    The Building Department receives and reviews special inspection reports.
  6. Perform final inspection.
    The Building Department shall not perform the final inspection or issue a certificate of occupancy until the final special inspection report has been reviewed and approved
View a printable Special Inspections form.
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Page Modified: 03/02/2020 12:54:26